African Development Bank Group (AfDB) - Established in 1964, the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 80 member states, including 54 in Africa (Regional Member Countries). The Bank’s development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

We are recruiting to fill the position below:

Job Title: Administrative & Finance Assistant (Short-Term Staff)

Position Number: 50093983

Location: Lusaka, Zambia

Position Grade: GS7

Job Type: Short term

The Complex

• The Vice-Presidency for Regional Development, Integration and Business Delivery is responsible for operational relevance, efficiency and effectiveness of the Bank Group’s operational programs, and activities.
• The Vice Presidency for Regional Development (RDVP) ensures that the Bank operates successfully across its Regional Member Countries and oversees the full implementation of all aspects of the Bank’s Regional Directorates. Within regional development, integration and business delivery complex the Bank has five (5) regional hubs one in each region: South Africa, North Africa, West Africa, East Africa and Central Africa. Each Regional Hub is headed by a Director General.

The Hiring Department

• The Zambia Country Office falls within South Africa Regional Development, Integration and Business Delivery Hub (RDGS). The Hub oversees a combination of country and liaison offices, as well as non-presence countries.
• The Director General is accountable for the regional hub. Each Hub houses relevant operations, business development and project implementation functions and administrative capabilities in a shared service for rapid deployment into the individual countries, to help drive the overall business of the Bank effectively on the ground. Country Offices of the African Development Bank have been established to strengthen policy dialogue between the Bank, Governments and other stakeholders; improve performance of the project portfolio and aid coordination with other development partners. Each country office is headed by a Country Manager.

The Position

• Under the overall administrative authority of the Country Manager the Administrative and Finance Assistant, will among others: undertake to implement the administrative services including accounting and budgeting, human resources activities and supervision of the use of office facilities and resources.
• He/she will carry out the office’s administrative activities, effective recording, controlling and management of Bank resources, keeping with the Bank’s policies and guidelines.

Key Functions

Under the Supervision of the Country Manager, the Administrative & Finance Assistant will perform the following:

• Participate in the preparation of the administrative and capital budgets in compliance with the schedule set by the Budget Department at Headquarters.
• Monitor expenditures in accordance with the Bank’s internal control rules and procedures and prepare periodic reports and where appropriate propose revisions.
• Implement financial management and reporting procedures and controls to improve service efficiencies identify savings and promote the efficient use of resources.
• Participate in the procurement of goods and services and management of property and equipment in accordance with Bank rules and procedures.
• Prepare and monitor service providers’ contracts.
• Undertake sound stock keeping for office supplies and maintain inventory records and a fixed asset register of Bank property and equipment.
• Participate in the processing of mission expenditure and advances.
• Prepare and follow up the refund of taxes paid by the Bank from the Government and the requests for tax exemptions, long stay visas, diplomatic and international organization cards and registration of the Bank’s vehicles and staff members.
• Handle and follow up the processing of visa applications for official missions and all other Bank official documents.
• Coordinate the staff members responsible for airport arrival and departure, Hotel bookings, visa and diplomatic handling formalities for Executive Directors and Governors, and all other personalities invited by the Country Office.
• Any other duties as may be assigned by the Country Manager.

Competencies (Skills, Experience and Knowledge)

• Hold a minimum of a Bachelor’s Degree in Accounting, Finance, Audit or Administration or a related field; 
• Minimum of five (5) years of relevant experience including three (3) years in an accounting firm or in business organizations;
• Proof of citizenship or evidence of permanent residency or work authorization in Zambia.
• Membership to an internationally recognized professional accounting body (CA, CPA, ACCA) will be an advantage.
• Proven ability to work effectively in a team-oriented, multi-cultural environment, to function effectively as a member of various groups and to deliver under pressure.
• Knowledge and experience in administration, financial accounting and the full range of support services, with a high level of consistent performance.
• Good written and oral skills in French or English with a good working knowledge of the other language
• Competence in the use of Bank standard software (Word, Excel, PowerPoint and Access). Knowledge of SAP is an added advantage.

Application Closing Date

11th June, 2025.