HB-Oneira is an investment company focused on Fund raising, Equity investment and venture capital.

We are recruiting to fill the position below:

Job Title: Administrative Manager - Investment

Location: Port Harcourt, Rivers

Employment Type: Full-time

Job summary

• An Administrative Manager in an investment company plays a critical role in supporting the firm’s fundraising, equity investment, and venture capital operations.
• This position ensures seamless administrative and operational workflows while maintaining regulatory compliance and providing strategic support to both internal teams and external stakeholders.

Core Responsibilities

Fund Administration:

• Oversee fund accounting activities, including preparation of financial statements, NAV (Net Asset Value) calculations, capital calls, and distributions.
• Manage investor reporting and ensure timely delivery of all financial reports.

Operational & Office Support:

• Handle day-to-day administrative operations such as office management, document preparation, scheduling, and data entry.
• Coordinate logistics and ensure smooth internal workflows across departments.

Compliance & Regulatory Reporting:

• Ensure full compliance with all relevant regulatory requirements for fund operations.
• Prepare and maintain detailed reports for internal use and external regulatory bodies.

Relationship Management:

• Serve as a liaison between the firm and external partners, investors, and vendors.
• Foster strong working relationships across departments to support business objectives.

Team Supervision (if applicable):

• Lead and supervise administrative staff, including task delegation, performance monitoring, and training.
• Evaluate team capacity and support staffing needs as required.

Specific Tasks:

• Fund Accounting: Maintain accurate financial records and ensure alignment with relevant accounting standards.
• Investor Relations: Support investor communication, respond to queries, and prepare comprehensive investor reports.
• Due Diligence: Assist in data collection and report preparation during investment due diligence processes.
• Regulatory Compliance: Stay abreast of changing regulatory landscapes and adapt processes accordingly.
• Data Management: Maintain secure and organized databases, including investor profiles, transaction records, and company documents.
• Skills & Qualifications
• Organizational Excellence: Ability to manage multiple projects, prioritize tasks, and meet tight deadlines efficiently.
• Financial Systems Proficiency: Experience with accounting platforms and financial reporting tools (e.g., QuickBooks, Xero, Excel, etc.).
• Strong Communication: Excellent written and verbal communication skills, with the ability to interact confidently with all stakeholders.
• Investment Knowledge: Solid understanding of fund operations, investment reporting, and compliance processes.
• Team-Oriented: Self-motivated with the ability to work independently and collaboratively within cross-functional teams.
• Attention to Detail: High level of accuracy and professionalism in managing confidential financial and client data.

Qualifications

Education:

• A Bachelor's Degree in Business Administration, Finance, Accounting, Economics, or a related field is typically required.
• A Master’s degree (e.g., MBA) or professional certifications (e.g., ACCA, CFA, CPA) are considered strong assets, especially in investment-related roles.

Professional Experience:

• 3 – 5 years of experience in an administrative, operations, or office management role.
• Prior experience in a financial services, investment, private equity, or venture capital environment is highly desirable.

Technical Skills:

• Proficiency in financial and accounting software (e.g., QuickBooks, Xero, SAP, Sage).
• Strong command of Microsoft Office Suite, especially Excel, Word, and PowerPoint.
• Experience with CRM systems, document management platforms, and compliance tools is a plus.

Core Competencies:

• Organizational Skills: Ability to manage multiple tasks, projects, and priorities efficiently.
• Attention to Detail: High level of accuracy in handling financial records, reports, and data.
• Communication Skills: Strong written and verbal communication skills for interacting with stakeholders, investors, and teams.
• Problem-Solving: Ability to identify process gaps and develop effective administrative solutions.
• Time Management: Excellent ability to meet deadlines and manage competing demands.
• Interpersonal Skills: Strong collaboration abilities with team members and external partners.

Knowledge & Awareness:

• Understanding of investment fund operations, including fund administration, capital calls, distributions, and reporting.
• Familiarity with compliance regulationsand governance practices applicable to financial services.
• Awareness of industry best practices and evolving trends in administrative and operational management.

Salary

N200,000 - N250,000 monthly. 

Application Closing Date

1st July, 2025.

How to Apply

Interested and qualified candidates should send their CV to: Hboneirang@gmail.com using the job title as the subject of the email.