Tivana Workforce is a workforce solutions company that provides services that unlock the full potential of human capital to drive business excellence and growth in an ever-evolving marketplace. Our Services include Staffing and Recruitment, Workforce Management, Training and Development, Technology Solutions, HR Consulting, Team Retreat Planning and Specialized services.

Job Summary

• The Executive Assistant to the Managing Director provides high-level operational, administrative, and communication support to ensure the efficient functioning of the MD’s office.
• The role requires strong organizational skills, discretion, business acumen, and the ability to coordinate across departments in a fast-paced real estate environment.
• The Executive Assistant will manage executive schedules, oversee administrative processes, support operational follow-through on strategic initiatives, and serve as a key communication liaison between the MD and internal/external stakeholders.

Key Responsibilities

Executive Support & Administration:

• Recruitment services NigeriaManage the MD’s calendar, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and briefing documents.
• Take accurate minutes during meetings and track action items to completion.
• Screen calls, emails, and correspondence; prioritize and respond where appropriate.
• Maintain organized filing systems (digital and physical).

Operations Coordination:

• Track operational projects across departments (Sales, Marketing, Projects, Finance, Facility Management).
• Follow up with department heads on deliverables and performance targets.
• Monitor progress of real estate developments and prepare status reports for the MD.
• Assist in coordinating vendor relationships and contractor communications.
• Support implementation of strategic initiatives and operational improvements.

Communication & Stakeholder Management:

• Serve as a primary liaison between the MD and internal teams.
• Draft professional correspondence, internal memos, and external communications.
• Coordinate meetings with investors, clients, government agencies, and partners.
• Maintain confidentiality in handling sensitive company information.
• Ensure timely communication of executive directives across the organization.

Documentation & Reporting:

• Prepare executive dashboards and performance summaries.
• Compile data for board meetings and management reviews.
• Maintain contracts, agreements, and key corporate documents.
• Support documentation for regulatory and compliance requirements.

Event & Meeting Coordination:

• Coordinate executive meetings, board sessions, and strategic retreats.
• Manage logistics for property site visits and high-level client meetings.
• Support corporate events, launches, and stakeholder engagements.

Office Administration Oversight:

• Supervise administrative staff (if applicable).
• Ensure smooth day-to-day functioning of the executive office.
• Implement efficient administrative systems and processes.
• Manage office supplies and support executive procurement needs.

Qualifications & Experience

• Bachelor’s Degree in Business Administration, Management, Communications, or related field.
• 5+ years of experience as an Executive Assistant or in a senior administrative role.
• Experience in real estate, property development, construction, or related industry is an advantage.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Core Competencies:

• Exceptional organizational and time-management skills
• High level of professionalism and discretion
• Strong written and verbal communication skills
• Strategic thinking and problem-solving ability
• Ability to multitask and work under pressure
• Attention to detail and accuracy
• Stakeholder management and relationship-building skills.

Personal Attributes:

• Proactive and solution-oriented
• High integrity and confidentiality
• Executive presence and professionalism
• Strong business judgment
• Calm under pressure.

Method of Application 

Interested and qualified candidates should forward their CV and Photograph to: tivanaworkforce@gmail.com using the Job Position as the subject of the email.