Talentsquare is a forward-thinking staffing and talent advisory firm dedicated to shaping the future of work in Africa. We partner with businesses to unlock human capital potential through recruitment, outsourcing, and workforce advisory. As a growing firm, we are looking for a highly capable Executive Assistant & Project Coordinator to and drive key initiatives across business operations, talent management, and client engagements.

We are recruiting to fill the position below:

Job Title: Executive Assistant (EA) & Project Coordinator

Location: Lagos, Nigeria

Job type: Full time

Job Description

• This is not a typical EA role — it blends executive support, project management, and either HR expertise or Legal expertise, depending on the background of the successful candidate.

The Role

• As the Executive Assistant & Project Coordinator, you will serve as a strategic partner to the Managing Director, ensuring the smooth execution of business priorities, client projects, and organizational development initiatives.
• You will manage executive operations, oversee cross-functional projects, and provide specialized support in either HR/Talent Management or Legal/Contracts, depending on your area of expertise.

Key Responsibilities

If HR Background (HR & Talent Management Focus):

• Provide comprehensive HR support across recruitment, onboarding, performance management, and employee engagement.
• Partner with the recruitment team to design and deliver end-to-end hiring strategies.
• Support workforce planning, talent mapping, and succession planning for clients and internal projects.
• Drive HR compliance, policies, and best practices within the organization.
• Contribute to employer branding initiatives and talent advisory projects.

Executive & Project Support:

• Act as the right-hand partner to the Managing Director, ensuring priorities and deliverables are executed efficiently.
• Coordinate and track strategic projects, ensuring timelines, budgets, and outcomes are met.
• Prepare executive reports, briefs, and presentations for client and internal meetings.
• Manage communications, schedules, and stakeholder follow-ups with discretion and professionalism.
• Conduct research, compile data, and provide insights for business decision-making.

If Legal Background (Legal & Contract Management Focus):

• Review, draft, and negotiate contracts, NDAs, and agreements with clients, vendors, and partners.
• Ensure compliance with labor laws, corporate governance, and regulatory requirements.
• Provide legal risk assessment and advise management on potential implications of business decisions.
• Support dispute resolution, intellectual property, and vendor/partner relationship management.
• Maintain organized legal documentation and act as liaison with external counsel when needed.
• Act as the right-hand to the Founder, ensuring priorities, projects, and critical decisions are managed efficiently.
• Serve as a trusted advisor, providing counsel on sensitive and strategic matters.
• Anticipate needs and proactively address issues before they escalate.
• Maintain the highest level of discretion and confidentiality in all dealings.

Project Coordination:

• Oversee special projects and ensure timely execution across business units.
• Track deliverables, deadlines, and outcomes, reporting progress to the Founder.
• Coordinate cross-functional meetings, prepare briefs, and follow up on action points.
• Support business development, investor relations, and high-level client engagements.

Legal Advisory & Representation:

• Draft, review, and negotiate contracts, agreements, and MOUs to safeguard the organisation’s interests.
• Provide legal guidance on compliance, corporate governance, and regulatory requirements.
• Represent the company in legal proceedings, negotiations, or dispute resolutions when required.
• Liaise with external counsel and manage all legal correspondence.

Requirements

• Bachelor’s Degree in Law, Human Resources, Industrial Relations, or related fields.
• For HR candidates: At least 4 years’ progressive experience across HR functions (with strong recruitment and talent management exposure).
• For Legal candidates: At least 4 years’ experience in corporate/commercial law, contracts, or compliance.
• Proven project coordination or executive support experience is strongly preferred.
• Strong organizational, communication, and stakeholder management skills.
• Ability to handle sensitive and confidential information with integrity.
• Passion for people, problem-solving, and driving business growth.

Preferred Attributes:

• A natural problem-solver who can anticipate challenges and provide solutions.
• Strong interpersonal skills — able to manage relationships with stakeholders at all levels.
• Willingness to represent the Founder and the organisation in sensitive or high-stakes matters.
• Loyalty, resilience, and a long-term commitment to the vision of the company.

Application Closing Date

Not Specified.

How to Apply

Interested and qualified candidates should:

Click here to apply online