Filmhouse Cinemas Limited is a dynamic film exhibition company. Our expertise are in the areas of: Cinema operations, management of sites, Ownership of sites, Consultancy for cinema development, Design Fit-out; Cinema project management, Film Distribution: Rights Acquisition, Booking into cinemas, and content development.

Job Description

• The Executive Assistant to the CEO is a trusted partner and a force multiplier. You will manage the CEO's time, priorities, communications, and logistics, and serve as a key point of contact between the CEO's office and the leadership team, board, employees, and external stakeholders.
• This role requires sound judgment, absolute discretion, and the ability to anticipate needs before they arise.

Responsibilities

Calendar and time management:

• Manage a complex, fast-changing calendar, prioritizing meetings in line with the CEO's goals
• Protect focus time and proactively resolve scheduling conflicts
• Prepare briefing materials, agendas, and talking points ahead of meetings

Travel and events:

• Plan and coordinate domestic and international travel, including itineraries, visas, and logistics
• Organize executive meetings, leadership offsites, company events, and stakeholder engagements

Board and leadership support:

• Coordinate board meetings, including scheduling, materials, minutes, and follow-ups
• Track action items and commitments from leadership meetings and follow up with owners
• Support the CEO's strategic initiatives with research, reports, and presentations

Operations and administration:

• Process expense reports, manage budgets for the CEO's office, and handle invoices
• Maintain confidential files, contracts, and records
• Identify and improve processes that make the CEO's office run more smoothly

Special projects:

• Take ownership of cross-functional projects.

Qualifications

• Relevant First Degree
• Minimum 5 years of relevant experience
• Technical Microsoft Office Skills
• Interpersonal relationship skills
• Multitasking
• Dependability
•  Problem-solving abilities
• Organisational skills.