Sterling Gate Services Ltd is an indigenous consulting firm established in 2017, providing structured and tailored support to organisations across multiple sectors. We partner with companies strengthening HR functions, recruiting top talent, and managing facilities, office supplies, catering, and general support services, aligned with business objectives and professional best practices. Supporting People, Places & Processes

Employment Type: Full-time (Hybrid)

The Role

• We’re looking for a highly organized, proactive and resourceful Executive Assistant to support the CEO.
• This is more than a diary-management role. We need someone who can anticipate the CEO’s needs, keep things moving, coordinate across teams and ensure important actions are followed through.

What you’ll be doing

• Manage the CEO’s calendar, meetings, appointments and schedules.
• Coordinate meetings and ensure the CEO is properly briefed ahead of engagements.
• Prepare meeting agendas, presentations, reports, briefs and other documents.
• Take and track meeting action points and follow up with responsible team members.
• Coordinate with internal teams and external stakeholders on behalf of the CEO.
• Support the CEO with research, information gathering and business correspondence.
• Draft and manage emails, letters, memos and other official communications.
• Help the CEO track strategic priorities, projects and deadlines.
• Organize travel, meetings, events and other engagements as required.
• Maintain confidential information and handle sensitive matters with discretion.
• Represent the CEO professionally in selected communications and engagements.
• Provide general administrative and operational support to the CEO.
• Handle special projects and other assignments delegated by the CEO.

What we’re looking for

• Bachelor's Degree in Business Administration,  Management, Communications, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Executive Officer or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Excellent Microsoft Office/Google Workspace skills.
• Strong follow-up and coordination abilities.
• Ability to manage multiple priorities and work under pressure.
• High level of discretion and confidentiality.
• Strong attention to detail.
• Ability to work independently, anticipate needs and take initiative.
• Professional, mature and confident when dealing with senior executives and external stakeholders.
• Experience in a startup, technology or fast-paced environment is an advantage.

The kind of person we need:

• Get Executive CoachingWe need someone who doesn't have to be chased before getting things done.
• You should be proactive, organized, discreet, sharp and dependable, with the ability to understand what the CEO needs and help make it happen.

Method of Application

Interested and qualified candidates should send their CV to: sterlinggateservices@gmail.com using “Executive Assistant to the CEO” as the subject of the email.